Elections Specialist I
Company: Douglas County Sheriff's Office
Location: Castle Rock
Posted on: May 23, 2023
Job Description:
Elections Specialist I
Employment Type: 0 - Full-time Regular
Pay Range: $36,400.00 - 54,318.00
Location: Castle Rock, CO
Overtime Exempt: No
Elected Office / Department: CLERK & RECORDER
This position is focused on routine customer service and general
office/clerical support including data entry, communications, and
processing mail. This is a support role capable of performing a
variety of tasks, with problem solving abilities, managing multiple
competing responsibilities and prioritizing to maintain a
continuous flow of election office operations. This is a visible
and crucial position requiring exceptional computer, customer
service, and communication skills.
Generally, the hiring range is $17.50-$21.76 annually.
Qualifications, education and experience as it relates to the
position will be taken into consideration when determining hiring
salary.
Douglas County offers an excellent comprehensive benefit package
including but not limited to: Medical/Dental/Vision. For a more
detailed overview please view the full Employee Benefit Guide.
ESSENTIAL DUTIES AND RESPONSIBILITIES: (The following examples are
illustrative only and are not intended to be all
inclusive.)
- Lives out the Vision, Mission, and Core Values of the Clerk and
Recorder's Office, maintaining a supportive environment conducive
to teamwork.
- Primary responsibility for daily customer service; answers
phones and online chat; greets and serves in-person customers.
- Primary responsibility for processing daily mail, voter
correspondence, and voter registration forms; manages Elections
Office email account.
- Primary responsibility for performing voter registration data
entry and data entry proofing daily.
- Primary responsibility for ordering office supplies and voter
registration materials.
- Posts and reconciles daily credit card and cash sales.
- Prepares certified copies and standard copies for sale to
customers; supports processing of Colorado Open Records requests
(copies, receipt of payment).
- Generates standard and custom report orders for customers,
political parties, and candidates; produces daily voter
notices.
- Supports training efforts as assigned.
- Assists with coordination of Elections Office staff events and
hospitality support for Election Day.
- Administers state election laws and rules, and federal election
laws to provide successful voting experience to staff and
public.
- Creates, revises, and maintains standard operating procedures
to perform role specific functions.
- Participates in cross-training efforts in other departments
within the Clerk and Recorder's Office.
- Attends training, conferences, workshops or online courses to
obtain or maintain Certified Election Official status, to enhance
and maintain knowledge of trends and developments in the field, and
to gain knowledge and information to assist with professional
development.
- Establishes and maintains effective working relationships with
other employees, departments, agencies, and the public.
- Assist with special projects.
- Supports UOCAVA (Uniformed and Overseas Citizens Absentee
Voting Act) processes
- Supports mail ballot processing as needed. Performs other
duties as assigned in support of business operations and statutory
compliance.
- Other duties as assigned.
SUPERVISION RECEIVED: This position receives regular supervision
with periodic review of job performance.
SUPERVISORY RESPONSIBILITIES:This position has no direct
supervisory responsibility and may occasionally assist with
monitoring election judges and temporary employees.
INDEPENDENT JUDGMENT:
- Identify opportunities for process improvements.
- Effectively utilize resources (reports, policies, experience,
and job knowledge) to draw logical conclusions to problems.
- Decisions are guided by governing statutes and rules,
department/division policies under direction of the Deputy of
Elections and Services Manager
MINIMUM QUALIFICATIONS:
EDUCATION and/or EXPERIENCE:
- A High School Diploma or GED required. A Bachelor's Degree is
preferred.
- Some elections experience preferred.
- One year customer service, clerical or administrative
experience is required.
- A combination of education and experience may be
considered.
- Ability to meet continuing education requirements set by the
State, County, and the Clerk & Recorder's Office.
- Ability to meet technical training requirements due to
legislation and business need.
KNOWLEDGE, SKILLS AND ABILITIES:
Knowledge:
- Requires a working knowledge of election processes, election
statutes, and office procedures.
- Maintain knowledge of trends and developments in the field
including Election Official Certification.
- Knowledge of principles and processes for providing customer
services.
- Knowledge of administrative and clerical procedures and systems
such as word processing, managing files and records, and other
office procedures and terminology.
- SharePoint experience preferred.
Skills:
- Produces written information that is appropriate for the
intended audience.
- Identifies problems; determines accuracy and relevance of
information; uses sound judgment to generate and evaluate
alternatives, and to make recommendations.
- Performs general typing, filing and collating functions.
- Competencies in creating, evaluating, and improving business
processes.
- Excellent analytical, reasoning, and troubleshooting
abilities.
- Practices and promote teamwork at all levels.
- Establishes and maintains effective work relationships.
- Maintains proficient skill levels in most current Microsoft
Office Suite, including Outlook, Word, Excel, PowerPoint.
Abilities:
- Must be able to communicate effectively in both oral and
written form, as well as fluently speak, read and write in
English.
- Ability to effectively present ideas and information in a
one-on-one and small to medium groups situations.
- Ability to make judgments or decisions based on available
information.
- Ability to understand, interpret, explain, and comply with
election law and Secretary of State rules.
- Ability to work effectively both independently and in a team
environment.
- Ability to manage multiple activities concurrently, allocating
time to each according to prioritization.
- Ability to add, subtracts, multiply and divide into all units
of measure, using whole numbers, common fractions and
decimals.
- Able to maintain confidentiality of information consistent with
applicable federal, state, and county rules and regulations.
CERTIFICATES, LICENSES, REGISTRATIONS:
- Must possess a valid Colorado Driver's License within 30 days
of hire, with complying insurance. Review of motor vehicle record
is required at time of hire and periodically throughout employment.
US citizenship required.
- Must pass state and/or national criminal background check
annually.
- Must obtain Secretary of State Election Certification within
one year from date of hire and maintain certification on bi-annual
basis.
WORK ENVIRONMENT:
Physical Work Environment:
- Work is generally performed in an office or warehouse
environment.
- Travel to meetings, conferences, classes and other activities
may be required.
- Subject to blackout periods for planned time off lasting up to
three months at a time. Typically, this timeframe may begin 60 days
prior to Election Day and may end 30 days past Election Day.
Election Deputy, Operations Manager, and/or County Clerk and
Recorder, based on workloads and demands, may identify additional
blackout periods with little notice.
- Extended work hours may be required to include evenings,
weekends and holidays.
- Has close, frequent, in-person contact with coworkers, County
staff, temporary staff, and the general public.
Physical Demands:
- Required to stand, walk, sit, talk, hear, and drive.
- Specific vision abilities required by this job include vision
and the ability to adjust focus.
- Occasional heavy lifting 35 pounds or more.
- Reasonable accommodations may be made to enable individuals
with disabilities to perform the essential functions.
- Material and Equipment Directly Used:
- Computers, calculators, scanners, printers, fax machines, and
telephones are used daily.
- Fork lift certification and use could be required.
ADDITIONAL INFORMATION:
This position is open until filled, review of applications will
begin immediately and continue until a suitable candidate is
selected.
The job details outlined in this posting represent a modified
summary of the full job description. A full copy of the job
description may be requested by emailing
HumanResources@douglas.co.us.
In the event of an emergency/disaster in or near the County, all
County employees are expected to make every effort to be available
to assist the County Manager, Elected/Appointed Officials and
Department Directors to ensure the continued operation of any and
all necessary County functions.This may mean being available to
perform additional duties and hours beyond what is normally
required.In the event that an exempt employee does work more than
40 hours a week in support of County operations during an
emergency, such employee may receive overtime or other appropriate
wage compensation in accordance with existing County policies or at
the discretion of the County.
Keywords: Douglas County Sheriff's Office, Castle Rock , Elections Specialist I, Other , Castle Rock, Colorado
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