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Office Administrator

Company: Well States Healthcare
Location: Castle Rock
Posted on: November 16, 2021

Job Description:

As an Office Administrator, you will be the first point of contact for our company. As the first point of contact, the ideal candidate must possess a friendly demeanor, exceptional communication skills, and be highly organized. Under the direct supervision of the Administrative Manager, this position provides support for a small, high-growth division for a medical finance company. Our typical client has been injured in an auto accident and has limited access to health insurance, or the ability to treat through other self-pay methods. Our service provides treatment at no immediate charge to the client and we then work with their attorney to recover funds from the at-fault auto insurance company. We provide funding for a full range of services from injury diagnosis from the initial evaluation by an M.D. to surgery, and all the conservative care in between. Essential functions include but are not limited to:

  • Managing an organized office and reception desk area.
  • Answering, screening, and directing incoming phone calls to the appropriate individual.
  • Providing office administrative support.
  • Welcoming any external visitors.
  • Preparing and scheduling outgoing FedEx shipments.
  • Setting up and arranging lunches for office meetings and training as needed.
  • Ordering office supplies within budget and managing inventory levels.
  • Other clerical duties (i.e., scan documents, receiving and distribute packages, etc.) as needed.


    Required Education and Experience:
    • Minimum high school diploma.
    • 1-2 years' demonstrated experience in a similar position.
    • Proficient in MS Office.
      • PDF document management experience (PDF Xchange Editor/similar).
        Preferred Education and Experience:
        • Associates degree.
        • Prior experience in a healthcare-related setting.
        • 3 years of related experience.


          • $18.00 an hour.
          • 40 hours a week.
          • 8:30 AM - 4:00 PM Monday-Friday with a thirty-minute lunch.
          • Health insurance.
          • 401K.
          • PTO.
          • EAP (Employee Assistance Program).

Keywords: Well States Healthcare, Castle Rock , Office Administrator, Administration, Clerical , Castle Rock, Colorado

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