Administrative Accounting Assistant
Company: Where Food Comes From, Inc.
Location: Castle Rock
Posted on: June 21, 2022
Job Description:
The Administrative Accounting Assistant supports all divisions
of Where Food Comes From, Inc. and the accounting team with data
entry, reconciliation of expense and accounting reports, travel
arrangements, project assistance, and administrative tasks. - - -
-Roles and Responsibilities: -Administrative Support
- Welcome visitors to the corporate office and direct them to the
relevant personnel
- Aid all WFCF divisions with ongoing data entry project needs
into various company databases and external systems
- Backup support for customer service personnel for all incoming
calls, office guest and other visitors
- Assist in ordering and distribution of program materials to
offsite staff, independent contractors, and customers
- Assist in maintaining a working office environment (including
managing internal lists, mail, incoming/outgoing materials, and
office-related equipment) and report problems to proper
personnel
- Organize and schedule meetings and appointments, as
requested
- Assist with internal and external communication for senior
management by ensuring requests are responded to in a timely
manner, using best judgment to assist and make decisions without
supervision when applicable
- Keep important information and company documents organized
electronically while maintaining a high level of confidentiality
and discretion
- Manage and edit consultant contracts and share with the
Accounting Manager
- Coordinate travel arrangements (both domestic and
international), manage itineraries, book flights, hotels, ground
transportation and restaurants reservations and adjust schedules as
needed, including nights and weekends
- Prepare routine correspondence, special presentations and
reports as requested or needed for projeccts
- Perform any other responsibilities as needed -Accounting
Support
- Assist with division cost estimates for client accounts
- Compile senior management's expense reports and receipts for
submission
- Review and process employee and contractor expense reports
ensuring proper collection of expense receipts
- Print unpaid bills reports, highlight invoices for payment,
obtain check payment approval, and print checks
- File all customer invoices and necessary paperwork in vendor
files as needed
- Send routine customer statements and initiate collection on
past due accounts
- Assist with monthly, quarterly, and annual audits and
accounting reports
- Perform any other responsibilities as needed
Required Skills & Experience:
- Highschool diploma or GED
- 1 year of professional administrative support experience
- Highly detail-oriented and self-motivated
- Teamwork attitude with a strong aptitude for professionalism
and courtesy
- Ability to process a high volume of data in a productive and
quality driven manner
- Ability to keep accurate records, prepare and manage files,
reports, letters, and billing
- Strong Microsoft Office and computer skills required
- Ability to communicate clearly verbally and in writing with
internal/external staff, vendors, and clients
- Maintains alignment with Where Food Comes From, Inc.'s Mission,
Purpose, and Values
- Flexibility, focus and resilience in the face of high workload
and competing demands
- Maintain confidentiality -Preferred Skills & Experience:
- 2 years of accounting experience
- QuickBooks experience
- Experience in industries with agriculture, agri-food systems,
sustainability, and/or food, beverage, CPG certifications is a
plus
- Possess a problem solving and solution-oriented approach
coupled with a client focused mindset -Physical Requirements
- Able to lift and carry up to 35 pounds.
- Able to use standard computer keyboard on a frequent
basis.
- Able to walk up and down stairs and to sit for up to 8 hours.
-Working Conditions: - - - - - - - - - -Castle Rock, CO office - -
- - - - - - -Some travel required (-5%)
- Additionally, due to the nature of the information handled
within this position, confidentiality -and avoiding conflict of
interest -is required. We are a company that encourages
self-starters and we reward highly motivated employees. There is
opportunity for growth within this position for the individual who
consistently excels -in their performance. - - -Equal Employment
Opportunity: -Where Food Comes From, Inc. provides equal employment
opportunities to all employees and applicants for employment and
prohibits discrimination and harassment of any type without regard
to race, color, religion, age, sex, national origin, disability
status, genetics, protected veteran status, sexual orientation,
gender identity or expression, or any other characteristic
protected by federal, state, or local laws. -
This policy applies to all terms and conditions of employment,
including recruiting, hiring, placement, promotion, termination,
layoff, recall, transfer, leaves of absence, compensation, and
training.
Keywords: Where Food Comes From, Inc., Castle Rock , Administrative Accounting Assistant, Accounting, Auditing , Castle Rock, Colorado
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